Clerk

 

Duties and Responsibilities

The Township Clerk is responsible for maintenance and custody of official Township records; the general ledger including accounts payable and payroll; utility billing; recording, publishing and maintaining township meeting minutes; regular and special meeting notices; election administration; preparation of financial statements; and maintaining the Book of Oaths and the ordinance books. The Clerk serves as the appointed Freedom of Information Act (FOIA) Coordinator. 
 

Elections

Election administration includes conducting all elections within the township at the National, State, County and Township levels and for local school districts, libraries and special elections. The Clerk is responsible for maintaining the list of registered voters. Additionally, Absentee Ballots are requested through the Clerk's Office.


 Other 

The Clerk's office coordinates the scheduling of all functions at the township hall. Besides the various Township Board, Commission, and Committee meetings, meetings for homeowner, civic and other non-profit groups. The Clerk’s office also handles the large item drop-off day, some communications (newsletter), issuance of Solicitor’s Permits, and cemetery lot sales. 


Absent voter ballot deadlines:

  • The Clerk's Office will mail absentee ballots until 5:00 p.m. Friday prior to an election
  • The Clerk's Office will issue a ballot in person (ballot must be voted at the Clerk's Office) until 4:00 p.m. the Monday prior to an election
  • The Clerk's Office will be open the Saturday before the election from 7:00 a.m. to 3:00 p.m. for election related business




Freedom of Information Act (FOIA)

To submit a Freedom of Information Act request please fill out our online form here.

Forms

  1. Absent Voter Application (PDF)
  2. Committee Application (PDF)
  3. Election Inspector Application (PDF)
  4. Enhanced Electronic Records Request Application (PDF)
  5. Freedom of Information Act (FOIA) Procedures and Guidelines (PDF)
  6. Freedom of Information Act (FOIA) Written Public Summary (PDF)
  7. School District Map (PDF)
  8. Voting Precincts Map (PDF)